Conference apps can help make events more efficient, enjoyable, and memorable for all involved with the help of their features. Pic Courtesy: Freepik

Attending conferences has become essential for professional growth and networking in various organisations. Conferencing apps are now necessary for attendees as virtual and hybrid events are very popular. With the help of these apps, attendees can easily access event schedules, speaker biographies, networking opportunities and much more.

There are several conferencing apps on the market. In this article, we will share the seven best conference apps for attendees. These apps are designed to enhance the conference experience and help attendees make the most of their time at the event. So let us dive in and learn about the best conference apps – a must-have tool for event attendees and organizers.

What is a Conference App?

A conference app is a mobile application that allows participants to easily access information and resources linked to a specific conference or event. It may be used to access event schedules, speaker information, maps and directions, attendee lists, and other vital information.

Conference apps provide event participants with various features and benefits, such as personalizing calendars, making reminders, and receiving real-time notifications about schedule changes or significant announcements. Conference apps have become a crucial tool for event planners in recent years, enabling them to measure attendance and engagement metrics.

Conference apps can enhance the attendee experience by providing a centralized platform for all event-related information such as the agenda, speakers’ profiles, session details, and networking opportunities. Pic Courtesy: Freepik

7 Best Conference Apps That Are a Must-Know

The advent of event applications has evolved from a luxury to a necessity in today’s digital world. Eventible- a review platform for conferences, has come up with a list of apps you can use to access information, customise schedules, obtain real-time updates and learn about networking opportunities. Here are the seven best conference apps that will transform your next event- 

1. Whova

 Whova is an all-in-one event management platform with various features to improve the attendee experience. It offers features such as event registration, agenda management, networking tools, etc. Attendees may easily access event information, customized schedules, real-time updates, and networking opportunities via Whova’s mobile app.

Whova is a user-friendly conference app that offers a range of features to enhance the attendee experience, from networking opportunities to real-time interaction with speakers and fellow attendees.

Use cases – Whova benefits the event organizers seeking a comprehensive platform to manage their events. While attendees benefit from the numerous features that make exploring and interacting with other participants easy.

Cost-  Free of Cost

Cost Description- Attendees of events may download and use the app for free, but event managers must subscribe to create and administer affairs on the platform. The membership cost varies according to how extensive and complicated the event is.

Features

  • With the help of Whova’s AI-powered system, participants can more easily manage their time at the event by receiving tailored schedule recommendations based on their interests and preferences.
  • Attendees may interact with others, set up meetings, and expand their professional networks more easily with Whova’s networking features.
  • Whova gives guests real-time alerts on schedule changes, speaker updates, and other relevant information to ensure they get everything crucial.
  • The interactive elements on Whova’s platform, such as live polling, Q&A sessions, and real-time feedback, may boost attendees’ happiness and engagement.
  • By offering digital copies of event programmes, timetables, and other information, Whova’s digital platform aids sustainability initiatives by reducing paper waste.

2. Attendify

Attendify is a mobile event app with various features designed to improve the attendance experience. It offers agendas for events, speaker profiles, social network integration, real-time chat, and other features. Attendees may connect with other attendees, create personalised calendars, and interact with event information with Attendify.

Attendify offers real-time interaction during the conference, such as live polling, Q&A sessions, and chat rooms.

Use cases- Event planners may use Attendify to build a mobile app with their event’s branding. Its numerous features make it simpler to explore and communicate with other participants.  

Cost- Attendify provides many membership options, including Basic, Premium, and Elite, with fees ranging from $200 to $5,000 or more.

Cost Description- Event attendees may download and use the app for free, but organisers must subscribe. The cost of the subscription varies depending on the scope and difficulty of the event as well as the features the organiser needs. Depending on the desired level of service, 

Features

  • Attendees may make customised itineraries based on their interests with Attendify’s scheduling function, ensuring they attend all crucial sessions.
  • The networking features of Attendify make it simple for attendees to get in touch with one another, arrange meetups, and swap contact details.
  • Attendify sends attendees real-time information on event modifications, ensuring they stay informed and don’t miss anything crucial.
  • The interactive elements on Attendify’s platform, such as live polls, Q&A sessions, and feedback forms, boost participant engagement and satisfaction.
  • Event planners may leverage Attendify’s deep data analytics, including attendee engagement and behaviour information, to improve future events.
  • For event planners, Attendify provides affordable solutions with flexible pricing options.

3. Pathable

 Pathable is a virtual and hybrid event platform with several features designed to improve the attendance experience. It features gamification, attendee networking tools, hybrid event management, virtual event hosting, and more. Attendees may easily access event information, custom timetables, and virtual meeting rooms on Pathable’s platform.

Pathable is available as a mobile app and web platform, providing attendees with flexibility in how they access conference information and engage with other attendees.

Use cases- Event planners may utilise Pathable to hold virtual or hybrid events and provide participants with a smooth experience with networking possibilities, real-time updates, and exciting material. 

Cost- The Basic plan began at $1,999 for up to 250 people, the Standard plan at $3,999 for up to 500 attendees, and the Premium plan began at $7,999 for up to 1,000 attendees, according to its website.

Cost Description-Event planners could choose from several price tiers on the web-based event management and conference software platform Pathable. The pricing options offered by Pathable depended on the number of guests and the features the event planner needed. There were three different pricing tiers: Basic for smaller events, Standard for medium-sized events, and Premium for more significant events with more sophisticated features.

Features 

  • The platform from Pathable can be tailored to meet the identity and requirements using attendee profiles.
  • With the help of Pathable’s networking tools, participants can connect, set up meetings, and participate in group discussions, which boosts their satisfaction and engagement.
  • By simulating the in-person experience of a conference or trade exhibition, Pathable’s virtual breakout rooms enable guests to have one-on-one or group meetings with other attendees or event exhibitors.
  • Event planners may use Pathable’s thorough analytics on attendee engagement and behaviour to plan future events more effectively.

4. SwapCard

The event platform Swapcard offers a range of solutions to improve the attendance experience. Swapcard builds a lively and exciting event atmosphere with features like live streaming, networking tools, gamification, and virtual event hosting.

Swapcard allows organizers to customize the app’s branding to match the event’s branding and theme, providing a seamless experience for attendees.

Use cases- For event planners wishing to stage virtual or hybrid events and provide attendees with an immersive and engaging experience, Swapcard is the perfect option. The platform offers many features that let users communicate, connect, and network with other users and event exhibitors. 

Cost-  Swapcard’s price plans at the time varied from $0.99 to $12.99 per participant. 

Cost Description- The pricing plans offered by Swapcard were determined by the number of guests and the amenities required by the organiser. It depends on the size of the event, the duration of the event, and the features requested by the organiser. Swapcard also provided unique pricing plans for larger events or those with special needs. They also provided organisers a free trial to explore the platform before committing to a subscription plan. 

Features

  • The AI-powered matchmaking algorithm of Swapcard links participants with pertinent peers and offers tailored networking advice, fostering lasting relationships.
  • The Swapcard platform can be tailored to meet the identity and requirements of each event, giving participants a seamless and engaging experience.
  • The Swapcard platform has interactive elements that boost participant engagement and satisfaction, including gamification, live polling, Q&A sessions, and surveys.
  • By simulating the in-person experience of a conference or trade exhibition, Swapcard’s virtual breakout sessions enable guests to have one-on-one or group meetings with other attendees or event exhibitors.
  • Swapcard gives event planners in-depth insights into attendee engagement and behaviour so that they can plan more imaginative events in the future.

5. Bizzabo

Bizzabo is a robust and adaptable event platform that provides a wealth of features to simplify event preparation and improve the attendee experience.

It provides tools for networking with attendees, creating event websites, selling tickets, and more. The site offers participants a customised schedule, event maps, and session details.

Bizzabo provides organizers with tools to market their events, including email campaigns, social media promotion, and personalized event websites.

Use cases- Bizzabo is helpful for event planners who want to simplify the planning process and provide attendees with a fun and engaging experience. The platform is intended to assist event organizers in saving time and increasing participation.  

Cost- For up to 1,000 participants, their annual price options began at $7,500.

Cost Description- It includes features like event registration, networking tools, mobile event applications, marketing integrations, and analytics. Bizzabo also provided unique pricing plans for larger events with special needs.

Features

  • The all-in-one platform from Bizzabo assists event planners in controlling all aspects of the planning process, from developing a website to handling ticket sales and post-event follow-up.
  • With social media, targeted email campaigns, and other channels, Bizzabo’s marketing automation tools assist event planners in promoting their events and boosting attendance.
  • Bizzabo analyses audience engagement, ticket sales, and other crucial performance data in real time.
  • Incorporating Bizzabo into an existing event tech stack is simple because of its integration with well-known event platforms like Zoom meetings and Salesforce.
  • With the help of the Bizzabo mobile app, participants can communicate with one another and receive event information while on the go.

6. EventMobi

EventMobi is an event technology platform that provides a range of tools to assist event managers in creating engaging and tailored event experiences. It has features like gamification, configurable event applications, live polling and Q&A, ticketing, registration, and exhibitor and sponsor administration.

Use cases- EventMobi is helpful for planners who want to provide visitors with a fully immersive event experience. The platform offers a wide range of tools to assist event planners in involving guests, boosting engagement, and developing a customised experience. 

EventMobi offers gamification features, such as leaderboards, scavenger hunts, and challenges, to increase attendee engagement and participation.

Cost- Pricing options for up to 100 participants begin at $1,499 per year.

Cost Description- It includes features such as event registration, a mobile event app, audience response systems, gamification, and analytics.

Features

  • The customisable event applications from EventMobi let event planners build a branded mobile app for their events with features like timetables, speaker biographies, interactive maps, and real-time updates.
  • The registration and ticketing components of EventMobi allow event organisers to design personalised registration forms and sell event tickets in an online event space.
  • With the help of EventMobi’s live polling and Q&A tools, event planners may communicate with guests and arrange interactive sessions.
  • The gamification tools in EventMobi let event planners design enjoyable challenges and competitions that boost engagement and promote team collaboration
  • Organisers can manage sponsors and exhibitors, establish virtual booths, and measure interaction using EventMobi’s sponsor and exhibitor management services.
  • With tailored agendas, suggestions based on attendee behaviour, and personalised alerts, EventMobi’s platform may assist organisers in giving guests a unique experience.

7. Brella

Brella is an event networking application that offers guests options to interact and engage with one another. The platform has functions including networking lounges, customised agendas, AI-powered matchmaking, and one-on-one video conferencing.

Brella offers organizers detailed event analytics and reporting features that provide insights into attendee engagement, satisfaction, and networking activities.

Use Cases- Event planners may utilize Brella to help foster networking and interpersonal connections among guests. In addition to allowing event organizers to encourage connections and participation, the platform provides features to assist participants in finding and connecting with like-minded people. 

Cost- Its costs start at $799 for up to 100 participants. 

Cost Description- Brella’s pricing options were customised to the number of attendees and the organiser’s needs. According to information on Brella’s website at the time, the plans featured services including matchmaking, meeting schedules, live streaming, analytics, and support.

For larger events or those with particular demands, Brella also provides customisable pricing options. Event planners may benefit from a free trial period to test the platform before signing up for a paid plan.

Features

  • Based on shared interests and objectives, attendees may connect with appropriate matches suggested by Brella’s AI-powered matching system using attendance data.
  • Attendees may construct a tailored schedule of sessions and activities using Brella’s bespoke agenda tool based on their interests and preferences.
  • Attendees can plan and participate in private online meetings with other participants using Brella’s one-on-one video meeting function.
  • The virtual networking spaces provided by Brella provide guests a place to interact and discuss particular subjects.
  • By offering possibilities for networking and interaction, Brella’s platform is intended to boost attendees’ involvement and participation.
  • The platform from Brella offers event planners in-depth statistics on attendee engagement and behaviour, empowering them to make data-driven decisions and enhance the following events.

Benefits of the Best Conference Apps

Attendees can benefit from the usage of conference applications in various ways. Some of them are listed below-

Conference apps offer numerous benefits for both organizers and attendees, from improved event planning to increased engagement and networking opportunities. Pic Courtesy: Freepik
  • Quick access to information: Conference applications give participants immediate access to facts like the agenda, speaker biographies, and other crucial information. This can assist guests in making the most of their time at the event.
  • Customised experience: Several conference applications allow participants to tailor their calendars and receive personalised suggestions for sessions and events based on their interests. This can help participants make the most of their event time and avoid missing anything relevant.
  • Real-time updates: The finest conference apps keep you updated on schedule changes, speaker updates, and other crucial information in real time. This allows participants to keep informed and alter their plans as needed.
  • Networking opportunities: Conference applications frequently provide tools for networking, such as the capacity to communicate or connect with other participants or organise meetings. Attendees may benefit from developing their professional networks and making valuable contacts.
  • Engagement boost: Conference applications may boost attendees’ participation by offering interactive elements, including in-app polling, Q&A sessions, and real-time feedback. This can make guests feel more involved in the event and boost their overall experience.
  • Sustainability: By offering digital copies of event programmes, timetables, and other information, many conference applications aim to decrease paper waste. This can promote sustainability initiatives and mitigate the event’s adverse environmental effects.

Features of the Best Conference Apps

Here are some key features that can indicate whether a conference app can be effective in enhancing your conference experience:

Conference apps are designed to enhance the attendee experience, provide valuable information, and facilitate networking and engagement opportunities. Pic Courtesy: Freepik
  • User-friendly interface: A conference app should have a simple, straightforward, and easy-to-navigate interface. You should be able to quickly and effectively discover the information you want.
  • Personalised schedule: Smart conference software allows you to customise your calendar by selecting the sessions and events you want to attend. This way, you can guarantee that you get everything vital and have time for networking and other activities.
  • Real-time information exchange: The app should deliver real-time changes on schedule, speaker updates, and other critical information. This allows you to remain on top of any developments and adapt your plans as needed.
  • Networking tools: A top-notch conference app should include connectivity options to connect with other participants and set up meetings. This will enable you to network effectively and make the most of the event.
  • Interactive maps: They help navigate the event location and discover specific sessions and events.
  • Speaker information: The application must give users access to speaker biographies and presentation materials. By doing so, you’ll maximise your event time by getting ready for sessions beforehand.
  • Surveys and feedback: A conference app should enable you to submit surveys and feedback. This can assist event planners in improving the successive occasions and guaranteeing a positive experience for guests.

Key Takeaway

Attending a conference or planning an event can be a challenging experience, but using a conference app can enhance it. With the seven conference apps we have featured, attendees can interact with other attendees, participate in sessions and make the event a rewarding experience.

In addition, these apps can help organisers gain insights into audience behaviour and attendance and make data-driven decisions to improve future events. On this topic, check out our Eventible website – a direct bridge between event organisers and attendees. It is a compilation of testimonials from participants at events worldwide. Reviewing the last event you attended will help organisers immensely improve the experience of your favourite events worldwide.

Finally, conference apps are crucial for modern events as they significantly increase the enjoyment and participation of the audience. Using the latest technology, organisers can run a more productive and efficient event while ensuring that attendees get the most out of their conference or event.

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